You are hereBoard of Selectmen Agenda, Minutes and Archives

Board of Selectmen Agenda, Minutes and Archives


BOS Minutes from Wednesday, January 7th @ 5:30 pm

DRAFT
Aquinnah Board of Selectmen
Minutes of Meeting 1/07/2015
Aquinnah Town Hall Selectmen’s Mtg Room

Members present: Chairman Jim Newman, Julianne Vanderhoop, Spencer Booker
Also present: Town Administrator Adam Wilson, Treasurer Peter Graczykowski, Town Accountant Kimberly Brown, Harbormaster Chip Vanderhoop, Jim Sanfilippo, Marjorie Spitz, Police Chief Randhi Belain, Sgt Paul Manning, Fire Chief Simon Bollin, Asst. Assessor Angela Cywinski, DPW Director Jay Smalley

The meeting began at 5:32 pm.

-1st on the agenda under Old Business was a review of the minutes from the 12/16/2014.
Juli made a motion to approve the minutes from December 16th . Spencer seconded.
The Board voted 3 – 0 in favor. The motion passed.

-1st on the agenda under New Business was the Selectmen’s approval to declare the Manning property as a unique acquisition for the town. Adam explained this was part of the procurement process and after sign off, had to be posted in the central register for two weeks before the sale can go forward.
Juli made a motion to approve the status of the Manning property as a unique acquisition for the town and to promote such in the next edition of the central register. Spencer seconded.
The Board voted 3 – 0 in favor. The motion passed.
The Board signed the unique acquisition document.

-Next on the agenda for New Business was a meeting with Jim Sanfilippo to renew his 5 year aquaculture license. In Menemsha Pond.
Juli made a motion to renew the aquaculture license to James Sanfilippo until January, 2020. Spencer seconded.
The Board voted 3 – 0 in favor. The motion passed.

-On another issue, Harbormaster Chip Vanderhoop brought up the other aquaculture lease lots in Menemsha Pond
that have had their state licenses expired and asked the Board for permission for the lots to be surveyed by the State Division of Marine Fisheries so that new leases could be issued. He had a letter drafted asking to do just that.
-The Board, by consensus, agreed to send the letter to the DMF.

-Next on the agenda was a meeting with Chief Belain. Randhi talked about his and Adam’s meeting with Oak Bluffs Town Administrator Bob Whritenour and the process that town went through in order to build their new public safety building. There was discussion about the initial need to do a total space needs feasibility study for the entire town campus and how a Request for Queries (RFQ) was needed in order to find out how much the assessment would cost.
There was discussion about the status of the Capital Improvement Committee and who should serve on it.
There was talk about going forward with the RFQ. Jim Asked Adam to get the advertising out for the committee.
There was consensus by the board to go forward with the RFQ.

Next on the agenda was a review of the proposed budget cuts that was in the Special Town Meeting warrant later that evening. Margie said she was in favor of lowering the tax rate through cuts and favors Article 2. There was discussion about the voters having the opportunity to consider the 2nd article before the 1st.
-Several department heads spoke of what they were giving up in this year’s budget to meet the levy limit.
Jim said that town voters should not perceive that the departments have a lot of excess spending power in their budgets. The budget is already tight and the purchases planned are only being delayed a year.
-In Selectmen’s Other Business, Adam brought up the request for the newly hired landscape designer for the lighthouse relocation project to not have to obtain a general liability policy for the work she’ll be doing as a sub-contractor. There was discussion of the type of work the designer would be doing and whether or not her drawings and work would ever put the town in a position where they’d need to find her liable for her work being done in designing the landscape design for the new lighthouse area.
Jim asked Adam to call Town Counsel for an opinion on the matter.

In Other Business, Jim updated Simon on the Tribe-Town Public Safety Agreement. He said language in the most recent version of the document was still being reviewed by the Tribe’s counsel.

-Jim asked if there was anything else to come before the Board.
Hearing none, a motion was made and seconded to adjourn.
The Board voted 3 – 0 in favor. The motion passed.

-The meeting ended at 6:10 pm.