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Board of Selectmen Agenda, Minutes and Archives
Executive Summary of the Special Town Warrant
To: Aquinnah Residents
From: Spencer Booker, Chairman
Subject: Special Town Meeting Warrant
We come to Town Meeting with ten articles on the Special Warrant to be heard and acted upon Tuesday, November 3rd @ 7:00 pm. All spending articles were reviewed by the Selectmen and approved unanimously.
Here is a summary for each spending article approved.
SPECIAL TOWN MEETING WARRANT
STM Article 1 – General Stabilization Fund Deposit - $59,475.00
Executive Summary: This article, recommended by the Board of Selectmen, puts back into general stabilization the amount withdrawn at the January Special Town Meeting to help resolve the budget deficit issue. Because it is going into a stabilization account, it requires a 2/3rds majority vote to be approved.
STM Article 2 – 2016 Interim revaluation of real and personal property - $2,500.00
Executive Summary: This article, recommended by the Board of Assessors and originally submitted as Article 8 in the May Annual Town Meeting, is for additional hours needed to accomplish the midterm examination of property assessment.
STM Article 3 – Repairs and Improvements to Police Department Building - $30,000
Executive Summary: This article, recommended by the Town Campus Planning Committee, requests appropriations from the Capital Improvement Stabilization Account for structural repairs and improvements needed in the police department building. Because it is coming from a stabilization account, it requires a 2/3rds majority vote to be approved.
STM Article 4 – Town Hall Office structural relocation work- $15,000.00
Executive Summary: This article, also recommended by the Town Campus Planning Committee, requires funds to be withdrawn from the Building & Grounds Stabilization Account so that more office space can be created for Town Hall Employees. The appropriation will redesign/enhance office space areas for the Town Tax Collector, Treasurer, Health Agent and Director of Public Works. Because it is coming from a stabilization account, it requires a 2/3rds majority vote to be approved.
STM Article 5 – Free cash appropriation to pay for a new computer server- $3,700.00
Executive Summary: A recent analysis by the Town’s IT Consultant revealed that the current server is soon to be in a failure mode and needs to be replaced. It is conservatively estimated that a new server will be $1,700 and installation will cost $2,000.
STM Article 6 - Free cash appropriation for the installation of a new pathway to Philbin Beach - $15,000.00
Executive Summary: Recommended by the Beach Access Committee, the appropriation, along with CPC funds and private donations, will cover the entire cost for designing, permitting and construction of a new bridge/pathway to Philbin Beach.
STM Article 7 - Free cash appropriation for the purchase of a new Town Hall Copying Machine - $5,000.00
Executive Summary: Recommended by the Board of Selectmen, A recent service call for the copying machine used by employees and the public quoted the need for several maintenance kits and labor totaling over a thousand dollars. Knowing that the machine is 10 years old and near the end of its operational cycle, the better course is towards replacing the machine altogether.
STM Article 8 – Historic Preservation and Open Space/Recreation Projects - $11,500.00
$5,000 from the Historic Reserve Fund for increased mortgage payment at Vanderhoop Homestead. It is the CPC’s recommendation that we make an additional payment this year towards the mortgage amount due for the Vanderhoop Homestead.
$6,500 from the Open Space Reserve Fund for the Overall Analysis and Planning at Aquinnah Circle by Graduate Students and Faculty of the Conway School. It is the CPC’s recommendation that we utilize CPA funds for expenses involved for a team of graduate students and faculty advisors from the Conway School of Landscape Design to conduct a public planning process over the coming winter regarding overall planning (both short-term and long-term) at the Aquinnah Circle.
STM Article 9 – Open Space/Recreation Projects - $36,000.00
$21,000 from the Undesignated Fund for the burial of overhead wires at Aquinnah circle, including the installation of underground conduit, wires and ground level transformers, along with the removal of existing overhead wires, transformers, and power poles. It is the CPC’s recommendation to support 15% of the total budgeted project cost. The Town would then seek the balance of the funds from the State as well as private donors if needed. See attached link to Gazette article for an overview this effort: http://vineyardgazette.com/news/2015/10/10/plan-bury-power-lines-aquinna...
$15,000 from the Undesignated Fund for the Philbin beach access path: to cover 50% of total projected construction costs for a boardwalk at Philbin Beach per request by Selectmen and Beach Access Committee.
STM Article 10 – Change of Board Membership from Elected to Appointed.
Executive Summary: The Board of Selectmen are asking voters if there should be a ballot question of changing the elected Board of Assessors to an appointed one. The article asks if town residents will go forward to voting for such a change on the ballot at the annual town elections May 11th, 2016.